MeetingTwiki

Meeting on 2020-12-23

Participants: ChristianKuehn, LeonhardReichenbach

• move successful, bugs will be fixed till mid-January LeonhardReichenbach
• in January: mails to everyone: register and use Wiki, draft before to Dieter and Leonhard > ChristianKuehn
• LeonhardReichenbach could take task of new tutorial videos from DieterHorns
• have a session on the QU Wiki a the Annual Meeting?

Meeting on 2020-11-25

Participants: ChristianKuehn, LeonhardReichenbach, DieterHorns

• still some problems with Indico (QU Days protected) > idea > protect only material and agenda > ChristianKuehn
• move to Foswiki possible (read-only mode, maintance message), date 1.12, communication via slack, "test user" = DieterHorns
• In DM responsibles for sub-projects which are also responsible for Twiki, other areas?
• new video tutorials > DieterHorns
• PDF: PhD / postdoc hiring template (already filled with standards): MichaelGrefe
• reduced admin: LeonhardReichenbach
• start QT: inform Jörg Teschner (after move) > ChristianKuehn

Meeting on 2020-10-21

Participants: ChristianKuehn, LeonhardReichenbach, MichaelGrefe, DieterHorns

• some new people signed up
• Elisabetta Gallo started platforms section, PFF already with content
• open access to Twiki, registration on request > LeonhardReichenbach
• register all persons with QU contract (area coordinators and project managers in CC), ask to assign sub-projects > ChristianKuehn
• delete names of projects from start page > LeonhardReichenbach
• DieterHorns created template for selection committee second call positions
• MichaelGrefe added more publications in areas, tag according to areas > LeonhardReichenbach
• GW area: add basic content, invite Jochen again > MichaelGrefe
• H area: ask Georg to name someone who takes care of documentation > ChristianKuehn
• invite data scientits to Twiki > MichaelGrefe (also added some structural info for platforms in general)
• update on migrating to foswiki: LeonhardReichbach still has to adapt many points, date for switch can be fixed in 1-2 weeks
• switch:shutdown phase (1 week?), check migrated pages and change link
• usage statistics

Meeting on 2020-09-18

Participants: ChristianKuehn, LeonhardReichenbach, MichaelGrefe, DieterHorns (minutes)

• Input: It would be good to have the information from member meetings, retreat here.
• Access control: LeonhardReichenbach will restrict access to domains of DESY and UNIHH
• Access control: topics related to personnel will be limited to individuals
• How to get new groups started to provide content?!
• Server side access rights are distributed to MichaelGrefe, DieterHorns, LeonhardReichenbach, ChristianKuehn
• Status and migration FOSWiki: Baustellen: User-Profile müssen einmal angepasst werden, kein dashboard, stattdessen gridlayout, muss aber auch händisch gemacht werden. Business Cards need to be replaced? Needs approx. 20 hours
• Starting Higgs subweb: need to follow the structure of proposal (LeonhardReichenbach will do it)
• Starting GW subweb: ChristianKuehn will contact Jochen Liske
• MichaelGrefe will do the sub projects for H!
• DieterHorns will make a short video on copying a topic
• QURS shall get a dedicated Web - postponed until after the update
• Need to re-think about the suggestions of MichaelGrefe

From MichaelGrefe 's post in #twiki:

• QURS (own web?) with groups for registered PhD, Postdocs, Young Investigators, Coordinators/Admin: should have the councils as sub pages, a restricted page for the coordination group, links to QURS info on QU page, additional welcome infos, Alumni list (to come in future ...)
• QU Colloquia, Links past and planned and discussion page for coordinators
• QU Lectures, Links past and planned and discussion page for coordinators
• QU Guest program, restricted to coordination group
• QU Scholarship program, restricted to coordination group
• International collaboration, discussion page for members
• QU Steering Committee, for restricted exchange and documentation
• QU Members Assembly, for restricted exchange and documentation
• QU Hirings, restricted: overview for me, Christian+Eileen, links for committee members e.g. from the corresponding subprojects

Meeting on 2020-08-27

Participants: DieterHorns, LeonhardReichenbach, ChristianKuehn

• Leonhard writes Mails to Elisabetta Gallo, Jochen Liske, Erika Garutti and Platform Coordinators to invite them to contribute content
• Foswiki test will be avaible soon
• Leonhard will set up Higgs and Quantum Theories areas
• Dieter will ask DM.3 to document their meetings in the Twiki
• all: work on DM minutes template: forecast, actions, results, need to etc.
• Leonhard: extend "First Steps"
• next meeting 9.9.2020
• TBD: Resolving variables (GROUPMEMBERS for DarkMatterGroup doesn't work)

Meeting on 2020-08-12

Participants: ChristianKuehn, DieterHorns, LeonhardReichenbach

• System.does not support registration approvals with the default user mapper, check for workaround e.g. putting the entire wiki behind .htaccess
• Leonhard will set up a Foswiki for testing

Meeting on 2020-07-29

Participants: ChristianKuehn, LeonhardReichenbach

• The next five events from indico are now displayed on the main page. This will be extended to also be used on the Main.GeneralTopics.Events page.
• LeonhardReichenbach will ask DieterHorns, JochenLiske and ElisabettaGallo for further wishes of indico integration.
• The System.logo in the top bar will be exchanged for the QU wordmark.
• Leonhard will look into additional user management. User registration should require confirmation from someone, ideally on a per project base.
• Leonhard will evaluate the possibility and feasibility of a migration to Foswiki.
• The remaining areas should be added
• A link to this Twiki page disappeared and will be added again.

Meeting on 2020-06-18

Participants: ChristianKuehn, DieterHorns, LeonhardReichenbach

• Gradually move information from internal web to twiki (e.g. the email lists - for DM: Dieter), Topic: Internal communication with links to all mailman lists
• Leonhard display of publications
• Events - use indico information if possible - still no support from DESY, answer / ticket from UCO, get back June/July
• DieterHorns prepares a walk-through video for project leaders on the use of the TWIKI
• pick on left-overs from last time: DieterHorns contact ElisabettaGallo
• is there a mention/notification function LeonhardReichenbach will look into it

Meeting on 2020-06-03

• Implementation of groups / group hierarchy in place, starts to fill with people (DieterHorns keeps the list updated)
• Templates for minutes (DieterHorns), progress reports (ChristianKuehn)
• Structural additions: GW and Platforms as subwebs, GW with top group hierarchy. JochenLiske agreed to extend the structure
• Platforms: DieterHorns will contact Gregor K. to add next platform
• entry page re-design: change layout of dashboard, start with welcome-topic, split large panel into two (left for science, right for structure/additional items)
• entry page re-design: move publication list down, improve formatting, add pubdb (explain what is displayed, e.g. list of papers from fis, pubdb, publications mentioning gepris ID)
• advertise to find student to help with graphics/banner creation

Meeting on 2020-05-20 - discussion integration GW area

Participants: ChristianKuehn, DieterHorns, LeonhardReichenbach, JochenLiske

• JochenLiske will take lead to implement GW area in System.(will inform Marcus and invite other GW scientists at the right moment)
• LeonhardReichenbach will support by copying DM structure for GW
• Same for platforms (one subweb, 8 user groups, user / PhD + PD for each platform)
• It’s possible to attribute publications to areas in FIS now (MichaelGrefe will add platforms as well), DieterHorns and JochenLiske will do that for DM and GW
• LeonhardReichenbach will detach general System.related notes from DM area to make it better visible
• Showcasing of the tag cloud on the main page is postponed until main page redesign.
• LeonhardReichenbach is looking for a colleague to support him with graphics etc.
• No date for next meeting, in two weeks?

Discussion on platforms with ElisabettaGallo

• user in mailing list could become members of groups in platforms
• documentation: indico, guests, contributions to strategy papers, publications, links
• create a subweb for all platforms, treat individual platforms similar to SP

Meeting on 2020-05-13 - discussion on DM, adding other areas

Participants: ChristianKuehn, DieterHorns, LeonhardReichenbach

• Discussion on upcoming QUday - posters: better use INDICO to collect the posters, creative approach, multi-media
• Pulling in information from DESY-Indico - ChristianKuehn will check on the possibility to add the IP to the access list, get in contact with RainerPeterFeller on this
• GW content can not be incorporated at this point - needs to be in the right format and context
• ChristianKuehn will invite TWIKI-expert JochenLiske to join us in a follow-up meeting to discuss GW needs / coordinate also with area coordinator
• more technical discussion follows:
• pulling in information from FIS follows the FIONA approach, works already on the entry page
• LeonhardReichenbach will add the tag cloud to the entry page
• banner images: need graphics wizz to do the job - maybe another SHK?
• PhD and undergraduates can be added in another group (DieterHorns will do this for DM)
• Once LeonhardReichenbach has login access to the server, he will re-name the WP to SP
• LeonhardReichenbach will look into defining ways to make the search/expansion on group members easier
• Copying the group structure to GW and copying the topical pages? Something to discuss next time
• next meeting foreseen tentatively on 2020-05-20

Status after SCMeeting2020-05-08

• DM subweb exists
• Groups created with nested structure, e.g. DM1WP1Group is nested with DM1Group is nested with DMGroup
• Admin groups - maybe not needed?
• entry page and topics for Main.DM.ProjectDM1, Main.DM.ProjectDM2, Main.DM.ProjectDM3 added
• the Dashboard boxes list the description of the group to access the name of the WP
• users who are in DM have been added to the relevant groups - it would be great to do this straight away for the other areas - why wait?
• Problem naming scheme for groups/consistency: WP or SP?
• User links are not going to Main when created in DM subweb. Needs addition
• provide somehow easy access to code snippets that e.g. expand into all members of an area etc.

Meeting on 2020-04-29 - discussion on setting up the TWIKI

Participants: MichaelGrefe DieterHorns LeonhardReichenbach

• Struktur QURS: neben Membership etc. den Punkt Early Career Council. darunter student council, postdoc council und YIG council
• Tagging - more visibility for the tags - include a tag-cloud on the entry page
• creation of groups takes a little longer LeonhardReichenbach needs access to the server to speed up the process
• upcoming events from indico to be included in the entry page

Meeting on 2020-04-22 - discussion on setting up the TWIKI

Participants: ChristianKuehn DieterHorns LeonhardReichenbach

• main web and sub-webs for areas (see previous minutes)
• Dynamical assignment to groups not possible (security reason), needs to be done by hand (see above)
• flow-chart from LeonhardReichenbach - suggestion for a hierarchical structure including administration rights
  • Member and KeyResearcher in separate group, undergraduates. attached to workpackage
  • Guest group attached to the area

Meeting on 2020-04-08 - discussion on setting up the TWIKI

Participants: MichaelGrefe DieterHorns LeonhardReichenbach

Topics:

• Groups - create workpackages as subgroups of project and as subgroup of area
• additional groups for SteeringCommittee and QUOffice
• For other areas: this needs to be done by the coordinators
• LeonhardReichenbach will look into creating forms to use for the registration (e.g. selector box for the workpackages, multiple selection should be possible)
  • As far as I have looked into it adding users to groups has to be done manually, if the groups are to be used for authentification purposes.
• one web for each area DM Web, GW Web, QT Web, Higgs Web, Platforms, Administration Web, QURS Web
• Main Web as entry point (public)
• Access to webs restricted (registered users only, administration web with some additional constraints when dealing with hiring (steering committee, office) - needs clarification
• API to FIS to get the publications - authentification (LeonhardReichenbach)
• FIS: Implement areas as organization unit (MichaelGrefe)

Added later:

• maybe we should have groups for members, keyresearchers, projectleader, workpackageleader, phd, postdoc
• forgot to discuss tagging - tbd: collect useful tags to provide structure-independent access
• next meeting: Wednesday 2020-04-15 13:00-14:00

Meeting on 2020-04-01 - discussion on the structure of the TWIKI

Participants: DieterHorns LeonhardReichenbach ChristianKuehn

• tbd: include the minutes of the last meeting
• add a slack channel for interaction

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